Phung Thi Viet Ha
Hanoi
Summary
Talented Purchasing Manager with 03+ years of experience managing and improving procurement operations. Successfully forging strong vendor contracts, sourcing quality products and reducing costs.
Overview
11
11
years of professional experience
Work History
Purchasing Manager
Thang Long Refrigeration ElectricalEngineering JSC
03.2022 - Current
- Sourced vendors, built relationships, and negotiated prices.
- Purchased new products and oversaw inventory stocking and availability.
- Managed supplier relationships to ensure timely delivery of products and services.
- Achieved cost savings by negotiating contracts and pricing with suppliers.
- Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.
- Coordinated paperwork, updated spreadsheets, and maintained permanent records.
- Established long-term agreements with strategic suppliers, securing favorable pricing and delivery terms.
- Trained junior staff members on best practices in purchasing management, contributing to their professional development and growth within the organization.
- Developed risk management strategies to mitigate potential disruptions in the supply chain.
- Reviewed and approved purchase orders and invoices for accuracy and completeness.
- Hired and trained purchasing staff to improve effectiveness of purchasing operations.
- Manage and update vendor & goods data base.
Internal Control Officer
Thang Long Refrigeration ElectricalEngineering JSC
01.2022 - Current
- Collaborated with cross-functional teams to address control deficiencies and implement corrective actions, resulting in strengthened controls.
- Assisted with progress reporting to management.
- Played a critical role in safeguarding company assets by proactively identifying potential risks and taking appropriate measures to mitigate them before they could materialize into significant losses.
- Identified areas for improvement in financial reporting through meticulous review of documentation and procedures.
- Assessed financial, accounting, and budgetary systems.
- Ensuring Bank reconciliations via general ledgers and bank statements
Purchasing Officer
Thang Long Refrigeration ElectricalEngineering JSC
02.2018 - 02.2022
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Fostered strong relationships with internal stakeholders by providing timely updates on procurement activities and addressing any concerns promptly.
- Negotiated favorable payment terms with suppliers, resulting in improved cash flow management for the company.
- Managed supplier contracts to ensure compliance with company policies and legal requirements, safeguarding against potential risks.
- Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
- Created comprehensive monthly reports on procurement activities, enabling senior management to make informed decisions regarding purchasing strategies.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
- Reviewed order updates to identify best practices aligned with corporate goals.
- Sourced vendors, built relationships, and negotiated prices from online and bussiness relationships in HVAC.
- Provide support to Business Manager in Import procedures
Human Resources Administrator
Thang Long Refrigeration ElectricalEngineering JSC
09.2015 - 01.2018
- Managed employee data and privacy to keep employee data confidential per organizational privacy policies.
- Managed payroll and timekeeping to track hours and accurately pay employees.
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
- Maintained accurate employee records.
- Improved office efficiency by effectively managing internal communications and correspondence.
- Assisted with writing job postings and job descriptions for boards.
- Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
- Operating copy equipment, fax machines, printers or other equipment necessary
- Gather payroll data like bank accounts and working days
- Develop and manage the bid timetable, managing inputs and suppliers as appropriate to ensure all key milestones are met
- Collaborate closely at all stages of the bid management process with the Project Manager, ensure close collaboration with different departments/teams as appropriate (i.e. Legal, HR, Operations, and Finance) ensuring they are kept up to date at each stage of bid development
Sales Accounting
Thang Long Refrigeration ElectricalEngineering JSC
08.2014 - 08.2015
- Assisted in budget planning and forecasting processes, ensuring accurate projections for future financial success.
- Enhanced client relationships by providing personalized customer service and addressing concerns promptly.
- Identified opportunities for upselling products or services based on thorough understanding of each client''s unique needs and goals.
- Reduced outstanding debt through diligent follow-up efforts regarding past-due invoices, enhancing cash flow stability.
- Created detailed reports on account performance, presenting findings to senior management for informed decisionmaking.
- Record invoice information, determine unit prices and product quantities to invoice customers.
- Make a list of sales invoices, revenue, value added tax
- Manage customer vouchers, invoices, contracts
- Capture sales fees and expenses incurred as a basis for determining business results
Sales Accountant
Thaco Auto - KIA Long Bien Branch
06.2013 - 07.2014
- Assisted with preparation of monthly financial statements.
- Prepared bank reconciliations on a monthly basis to identify potential discrepancies between company records and bank statements.
- Prepared journal entries and entered into system using [Software].
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
- Control sales contracts, Input and follow them.
- Make deal to buy and sell cars from contributer to retail customers.
- Follow up cars in stock. Operate car display in the showroom.
- Up to date the sales policy from the branch.
- Make daily, weekly and monthly report.
- Make periodic inventory car and accessory in stock
Education
Bachelor of Arts - Accounting
Hanoi University of Business And Technology
Hanoi03.2014
Bachelor of Arts - Finance And Banking
Hanoi University of Business And Technology
Hanoi06.2013
Skills
- Independent work and Team work
- Work under pressure, high pace
- Purchase Order Management
- Supplier Relationship Management
- Inventory Coordination
- Supply Chain Management
- Vendor Relationship Management
- New Vendor Setup
- Vendor Sourcing
- Contract Negotiation
- Logistics Coordination
- Project Management
- Price Negotiation
- Price Structures
- Bid process management
Accomplishments
- The best employee of the year in 2018, 2019.
- The devoted staff in 2022, 2023.
- Successful Bidding in 10 billions HVAC Construction Packages (Design Institute - Ministry of National Defense, Koala House School,...) in 2017, 2018.
- Successful Bidding in 65 billions Air Condition Supply Package for Diamond Tower - Doji Haiphong in 2022.
Languages
Vietnamese
Native language
English
Upper intermediate
B2
Reference
Ms. Nguyen Thi Thu Hien - Deputy Director of Finance - Tel 0906250176
Ms. Nguyen Thi Quynh Anh - Purchasing Officer - Tel 0943768107
Timeline
Purchasing Manager
Thang Long Refrigeration ElectricalEngineering JSC
03.2022 - Current
Internal Control Officer
Thang Long Refrigeration ElectricalEngineering JSC
01.2022 - Current
Purchasing Officer
Thang Long Refrigeration ElectricalEngineering JSC
02.2018 - 02.2022
Human Resources Administrator
Thang Long Refrigeration ElectricalEngineering JSC
09.2015 - 01.2018
Sales Accounting
Thang Long Refrigeration ElectricalEngineering JSC
08.2014 - 08.2015
Sales Accountant
Thaco Auto - KIA Long Bien Branch
06.2013 - 07.2014
Bachelor of Arts - Accounting
Hanoi University of Business And Technology
Bachelor of Arts - Finance And Banking
Hanoi University of Business And Technology
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